Xerox Fleet Management: Setup Guide for Multiple Devices

Managing several Xerox devices individually wastes time that centralized fleet tools are built to eliminate, especially for firmware and supply-level monitoring.

Symptoms to look for

• No visibility into toner or paper levels across multiple devices
• Firmware versions inconsistent across the fleet
• IT staff manually checking each printer individually

What causes it

Most offices simply never set up Xerox's centralized management tools (such as CentreWare or Xerox Device Manager) after initial printer installation.

How to fix it

1. Install Xerox device management software on a central admin computer or server.
2. Add each printer by its IP address or by network discovery scan.
3. Group devices by location or department for easier monitoring.
4. Configure alert thresholds for toner, paper, and error states.
5. Schedule automatic firmware update checks across the fleet.